How production departments work
Departments are how a production describes the teams it actually runs on. One list, set per show, decides both what your rehearsal reports ask for and which team buckets appear on the casting board.
Open the production's Settings tab
Inside the production, click the Settings tab. The Departments panel lists the show's current departments in order. The tab only appears for admins and producers.
Edit the list
Rename a department by typing in its field, reorder with the up and down arrows, or click Remove to drop one. To add, click any button under Add a standard department, or type a name under Add a custom department and click Add.
Save your changes
Click Save departments. A confirmation appears, and both the Cast & Crew board's team buckets and the sections on new rehearsal reports immediately reflect the new list.
What departments drive
A production's department list feeds two things at once:
- Rehearsal report sections. Every enabled department gets its own notes section on the report form, so your lighting notes, props notes, and costume notes each land where their team will look. See department notes.
- Cast & Crew board team buckets. Each department becomes a drop target on the casting board, so you can place a person on, say, Sound, and the board reflects the same structure the reports use.
Director, Stage Manager, and Producer are not departments; they are leadership roles that always have buckets on the board regardless of your department list.
The 12 standard departments
Proscene ships a catalog of 12 standard departments, matching the classic rehearsal report layout:
- Scenery / Set
- Props
- Costumes
- Hair & Makeup
- Lighting
- Sound
- Sound Effects
- Music
- Choreography
- Video / Projection
- Crew
- Other
A brand-new production that has never picked departments shows all 12 by default. Most shows trim this down: a straight play with no band does not need a Music section on every report.
Custom departments
If your show runs on something the catalog does not cover, add your own: Pyrotechnics, Aerial, Puppetry, Fight, whatever the production demands. A custom department behaves exactly like a standard one; it gets a notes section on every new rehearsal report and its own team bucket on the casting board. You can also rename any department, standard or custom, so the label matches how your company talks.
Where departments come from
The setup wizard seeds the list from its Departments step when you create the show. After that, the production's Settings tab is the single place to manage them; changes apply to the report form and the board together. Removing a department never erases notes already written on past reports; those reports keep their sections.