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Create a workspace, build your first production, and get your whole company in the room.
What Proscene is
Proscene is a production portal for theatre companies. It puts the things a company usually scatters across email threads, spreadsheets, and group chats in one place: the rehearsal schedule, rehearsal reports, scripts, blocking, documents, announcements, and your people directory. It is built the way stage managers actually work, so the paperwork you already do (calls, reports, department notes) becomes the thing everyone else sees, on any device.
This section walks a brand-new company from a blank account to a first rehearsal with a distributed report. Each page stands alone, but they read best in order.
The shape of the app
Proscene has three layers, and once you see them everything else makes sense:
- Your workspace is your organization, usually one theatre company or school. It owns your people, your settings, and every show you produce. Workspace-level pages live in the sidebar: Dashboard, Productions, People, and Calendar.
- Productions live inside the workspace. Each show has its own team, cast list, schedule, and paperwork. People can be on some productions and not others.
- Production tabs are where the day-to-day work happens. Open a show and you get Overview, Rehearsal Reports, My Notes, Rehearsal Schedule, Documents, Announcements, Rehearsal Video, Blocking, Your Script, and (for managers) Settings.
So: one workspace, many shows, and inside each show a set of tabs your company already understands.
Who sees what: roles at a glance
Everyone you add gets one of eight roles, and the role decides what they can do everywhere in the workspace:
| Role | At a glance |
|---|---|
| Admin | Runs the workspace: invites and manages people, changes settings, and can do everything below. |
| Producer | Creates and manages productions and their teams, plus everything an editor role can do. |
| Director, Choreographer, Creative, Stage Manager | The editor roles: schedule calls, write rehearsal reports, upload documents, and edit blocking on their shows. |
| Cast, Crew | See the schedule and confirm calls, read distributed reports and announcements, view documents and blocking, and keep their own notes. |
One rule worth knowing on day one: a rehearsal report stays private to the report-writing roles while it is a draft. Cast and crew only see it once you distribute it. The full breakdown is in Roles and permissions.